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The EDI Data Review Group will meet monthly. The meeting schedule is posted below. In order to ensure your submission is considered at the meeting, please submit it at least one week in advance of the meeting date. If your submission meets all the requirements, it will be considered at the next meeting, and you can expect to receive a response within 1 to 2 weeks following the meeting.

• Tuesday, April 23, 2024, 2:00 p.m. to 3:00 p.m. (MT)
• Thursday, May 16, 2024, 2:30 p.m. to 3:30 p.m. (MT)
• Thursday, June 20, 2024, 2:00 p.m. to 3:00 p.m. (MT)
• Monday, July 15, 2024, 2:00 p.m. to 3:00 p.m. (MT)
• Thursday, August 15, 2024, 2:00 p.m. to 3:00 p.m. (MT)
• Monday, September 16, 2024, 3:00 p.m. to 4:00 p.m. (MT)
• Tuesday, October 15, 2024, 3:00 p.m. to 4:00 p.m. (MT)
• Tuesday, November 19, 2024, 2:30 p.m. to 3:30 p.m. (MT)
• Monday, December 16, 2024, 2:30 p.m. to 3:30 p.m. (MT)

FOIP governs the collection, use, and disclosure of personal information within UCalgary's custody or control, including personal information related to EDI and Human Rights data. Section 33(c) of FOIP permits UCalgary to collect personal information only if it is directly related to and necessary for an operating program or activity of UCalgary. Therefore, personal information may only be collected through a UCalgary initiative where it is directly related to and reasonably necessary for achieving the identified operational purpose. 

All records relating to the planning, design, preparation, and launch of a UCalgary EDI initiative will also be subject to the FOIP's access to information provisions and may be disclosed through an access request from the public. For questions regarding the application of FOIP to UCalgary, please contact the FOIP office at foip@ucalgary.ca or visit the FOIP office website for more information.

FOIP defines “personal information” as any recorded information about an identifiable individual. This includes any information that may be used to identify someone in combination with other available data.

Personal information may include, but is not limited to, a person’s name, age, sex, weight, height, income and financial information, home address, phone number, email address, personal views and opinions, race, ethnicity, religion, disability, political beliefs or associations, gender identity and gender expression, sexual orientation, student or employee number, marital or family status, health status and health care history, employment or criminal history, etc. 

If you are unsure whether the information you propose to collect is personal, please contact the FOIP office at foip@ucalgary.ca or see the FOIP office website for more information.

Please see the Survey Guidelines, section 1, for an in-depth explanation. Collection conducted for institutional purposes includes all collections of personal information being used for strategic operations and planning or program quality assurance, evaluation, accreditation, or improvement purposes, whether or not the survey data may also be used for research purposes.  If you are unsure, please contact the FOIP office at foip@ucalgary.ca.

It depends. 

Sharing EDI data collected by UCalgary for research purposes may be permitted if it is done in compliance with FOIP. If you wish to share your results/data with a researcher, please contact the FOIP office at foip@ucalgary.ca.

In order for information to be considered anonymous, it must not relate to an identified or identifiable person or to information from which an individual cannot be identified.

In practice, anonymous means that the survey or census response cannot be matched to an identifiable individual. Responses that contain “quasi-” or “indirect identifiers” – variables that may be used to single out individuals without directly identifying them are not anonymous. A classic example is the combination of gender, date of birth, and postal code.

If a response can be traced back to a respondent through a unique link or matching to data previously provided in another project or system, this is also not considered anonymous.  

The UCalgary Information Security Classification Standard and Information Asset Management Policy outline specific access, transmission, and storage requirements for information stored in university systems, depending on the data classification level. 

For information about the proper storage of university records, please review the university’s Master Archival Records Retention Schedule or contact the FOIP office at foip@ucalgary.ca.

For additional information regarding privacy compliance when conducting a UCalgary survey, please refer to ����ɫ�� Survey Guidelines available on the Legal Service webpage.

For any other privacy-related questions, please contact the FOIP office at foip@ucalgary.ca.

For information regarding Equity, Diversity and Inclusion, please contact the EDI Office at EDIData@ucalgary.ca.