Áù¾ÅÉ«ÌÃ

Support Staff - Employment Type Summary

Employment Type Summaries

Select the employment type(s) to view or compare theÌýdescription and other eligibility details for Support Staff (AUPE). These overviews provide basic entitlements for employees new to the organization. Entitlements for internal employees transferring to a new role may vary slightly depending on their current job and entitlements.

Employee Type ID:ÌýReg FT

Definition:ÌýEmployees funded from base operating dollars (Operating Employees) who work year-round.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees. ³§±ð±ðÌýArticle 1 – Definitions and InterpretationsÌýfor more information.

Position Management:

  • Assigned a one-to-oneÌýposition numberÌýin the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:Ìý

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after sixÌýmonths (Article 17- Probationary Employee and Period)

Work Schedule:ÌýArticle OP18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time SheetÌýÌý Ìý

  • Salaried Employees – code exception time
  • CTO - Eligible
  • Flex - Eligible
  • Overtime (Article 19 AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Full Group Benefits Plan

Pension Eligibility:ÌýMandatory

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • Full Entitlement

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Full Entitlement
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

³Õ²¹³¦²¹³Ù¾±´Ç²Ô:ÌýArticle OP29 - AUPE Collective Agreement

  • Full Entitlement
    • 3 weeks for years 1 to 4
    • 4 weeks for years 5 to 15
    • 5 weeks for years 16 to 24
    • 6 weeks for years 25 and over
    • One-time bonus week after 8 yrs
    • Accrues semi-monthly from date of hire

Employee Type ID:ÌýReg PT

¶Ù±ð´Ú¾±²Ô¾±³Ù¾±´Ç²Ô:ÌýEmployees funded from base operating dollars (Operating Employees) who work year-round.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees. ³§±ð±ðÌýArticle 1 – Definitions and InterpretationsÌýfor more information.

Position Management:

  • Assigned a one-to-oneÌýposition numberÌýin the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule:ÌýArticle OP18 - AUPE Collective Agreement

  • 14 hours per week or more up to maximum of AUPE job family

Time Sheet:Ìý

  • Salaried Employee – code exception time
  • Overtime paid at straight time up to daily or weekly maximum of job family and phase (Article 19 AUPE Collective Agreement)
  • CTO - Eligible
  • Flex - Not Eligible

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Full Group Benefits Plan ifÌý0.4 FTE or greater
  • Cost sharing premiums for part-time employees as per article 35.06 of the AUPE Collective Agreement

Pension Eligibility:

  • Less than 14 hours per week - not eligible
  • Between 14 and 29 hours per week - Optional
  • 30 hours per week or more - Mandatory

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • Full Entitlement pro-rated based on FTEÌý

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Full Entitlement pro-rated based on FTE
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

³Õ²¹³¦²¹³Ù¾±´Ç²Ô:ÌýArticle OP29 - AUPE collective agreement

  • Full entitlement pro-rated based on FTEÌý
    • 3 weeks for years 1 to 4
    • 4 weeks for years 5 to 15
    • 5 weeks for years 16 to 24
    • 6 weeks for years 25 and over
    • One-time bonus week after 8 yrs
    • Accrues semi-monthly from date of hire

Employee Type ID:ÌýLimited Term FT

Definition:ÌýEmployees working in a non-recurring appointment created through the use of one-time special operating funds whose terms of hire establish an anticipated date for termination. Limited Term employees are hired using one of the following employee classification (Empl Class):

  • Support Staff Limited TermÌýwhen the position supports base operations and is charged directly to base operating funds.*
    or
  • Support Staff Limited Term (Project)Ìýwhen the position is directly charged to a non-research project.Ìý

Appointments shall not be less than six (6) months and not more than two (2) years. Limited term appointments may be extended for an additional two years from the commencement date of the appointment subject to notice in accordance withÌýArticle OP40.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees.
³§±ð±ðÌýArticle 1 – Definitions and InterpretationsÌýfor more information.

Position Management:ÌýSupport Staff Limited Term jobs (supporting base operations) are assigned a one-to-oneÌýposition numberÌýin the HR System when funded from base operating. Active positions are used for annual budgeting and planning purposes. Active positions count against a department budget’s spend until that position is inactivated in the HR System.

Recruitment Requirements:Ìý

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule:ÌýArticle OP18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet:Ìý

  • Salaried Employees – code exception time
  • CTO - Eligible
  • Flex - Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Full Group Benefits Plan
  • LTD has a maximum benefit payment of 2 years or age 65, whichever is earlier

Pension Eligibility:Ìý

  • Appointments less than one year - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • Full entitlement

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Full entitlement
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

³Õ²¹³¦²¹³Ù¾±´Ç²Ô:ÌýArticle OP29 - AUPE Collective Agreement

  • 3 weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID:ÌýLimited Term PT

Definition:ÌýEmployees working in a non-recurring appointment created through the use of one-time special operating funds whose terms of hire establish an anticipated date for termination. Limited Term employees are hired using one of the following employee classification (Empl Class):

  • Support Staff Limited TermÌýwhen the position supports base operations and is charged directly to base operating funds.*
    or
  • Support Staff Limited Term (Project)Ìýwhen the position is directly charged to a non-research project.Ìý

Appointments shall not be less than six (6) months and not more than two (2) years. Limited term appointments may be extended for an additional two years from the commencement date of the appointment subject to notice in accordance withÌýArticle OP40.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees.
³§±ð±ðÌýArticle 1 – Definitions and InterpretationsÌýfor more information.

Position Management:ÌýSupport Staff Limited Term jobs (supporting base operations) are assigned a one-to-oneÌýposition numberÌýin the HR System when funded from base operating. Active positions are used for annual budgeting and planning purposes. Active positions count against a department budget’s spend until that position is inactivated in the HR System.

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after six months or 500 hours (Article 17- Probationary Employee and Period)

Work Schedule:ÌýArticle OP18 - AUPE Collective Agreement

  • 14 hours per week or more up to maximum of AUPE job family

Time Sheet:

  • Salaried Employees - code exception time
  • Overtime paid at straight time up to daily or weekly maximum of job family and phaseÌý(Article 19 - AUPE Collective Agreement)
  • CTO - Eligible
  • Flex - Not Eligible

Benefits Eligibility:ÌýArticle 35 - AUPE collective agreement

  • Full Group Benefits Plan ifÌý0.4 FTE or greater
  • Cost sharing premiums for part-time employees as per article 35.06 of the AUPE Collective Agreement
  • LTD has a maximum benefit payment of 2 years or age 65, whichever is earlier

Pension Eligibility:ÌýNot Eligible

Special Leave Entitlements:ÌýArticle 31 - AUPE collective agreement

  • Full entitlement pro-rated based on FTEÌý

Sick Leave:ÌýArticle 30 - AUPE collective agreement

  • Full entitlement pro-rated based on FTE
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

³Õ²¹³¦²¹³Ù¾±´Ç²Ô:ÌýArticle OP29 - AUPE collective agreement

  • Full entitlement pro-rated based on FTEÌý
  • 3 weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Temp Relief FT

¶Ù±ð´Ú¾±²Ô¾±³Ù¾±´Ç²Ô:ÌýEmployees funded from base operating dollars (Operating Employees) engaged to work for a period of more than six (6) months, and are replacing a Regular or Sessional employee on an approved leave who is expected to return.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees.Ìý
³§±ð±ðÌýArticle 1 – Definitions and InterpretationsÌýfor more information.

Position Management:

  • Assigned a one-to-oneÌýposition numberÌýin the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Extensions do not require posting
  • No service and no completion of probation
  • Must be greater than six months
  • Must be replacing a regular employee expected to return

Work Schedule:ÌýArticle OP18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet:Ìý

  • Salaried Employees – code exception time
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime (Article 19 - AUPE collective agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Full Group Benefits Plan
  • No Long Term Disability coverage
  • No Tuition Support Benefits

Pension Eligibility:

  • Appointments less than 12 months -ÌýNot eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • No Entitlement (Except Bereavement)

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Full entitlement
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

³Õ²¹³¦²¹³Ù¾±´Ç²Ô:ÌýArticle OP29 - AUPE Collective Agreement

  • 3 weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID:ÌýTemp Relief PT
¶Ù±ð´Ú¾±²Ô¾±³Ù¾±´Ç²Ô:ÌýEmployees funded from base operating dollars (Operating Employees) engaged to work for a period of more than six (6) months, and are replacing a Regular or Sessional employee on an approved leave who is expected to return.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees.Ìý
³§±ð±ðÌýArticle 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-oneÌýposition numberÌýin the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgaryÌýPortal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Extensions do not require posting
  • No service and no completion of probation
  • Must be greater than six months
  • Must be replacing a regular employee expected to return

Work Schedule:ÌýArticle OP18 - AUPE Collective Agreement

  • Greater than 14 hours per week up to maximum of AUPE job family

Time Sheet:

  • Salaried Employees – code exception time
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Full Group Benefits Plan if greater than 0.4 FTE
  • Cost Sharing premiums for part-time employees as per article 35.06 of the AUPE Collective Agreement
  • No Long Term Disability coverage
  • No Tuition Support Benefits

Pension Eligibility:ÌýNot Eligible

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • No Entitlement (Except Bereavement)

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Full entitlement pro-rated based on FTEÌý
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

³Õ²¹³¦²¹³Ù¾±´Ç²Ô:ÌýArticle OP29 - AUPE Collective Agreement

  • Full entitlements pro-rated on FTEÌý
  • 3 weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID:ÌýTemp FT

Definition:ÌýEmployees funded from base operating dollars (Operating Employees) engaged to work on a regular schedule for a period of not less than twenty (20) consecutive work days and not more than six (6) consecutive months.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees.Ìý
³§±ð±ðÌýArticle 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-oneÌýposition numberÌýin the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • One time only in same departments, no rehire within one year
  • No service and no completion of probation

Work Schedule:ÌýArticle OP18 - AUPE Collective Agreement

  • Greater than 14 hours per week up to maximum of AUPE job family

Time Sheet:

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Not Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Not EligibleÌý

Pension Eligibility:ÌýNot Eligible

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • No Entitlement (Except Bereavement)

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Not Eligible

³Õ²¹³¦²¹³Ù¾±´Ç²Ô:ÌýArticle OP29 - AUPE Collective Agreement

  • 3 weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID:ÌýTemp PT

Definition:ÌýEmployees funded from base operating dollars (Operating Employees) engaged to work on a regular schedule for a period of not less than twenty (20) consecutive work days and not more than six (6) consecutive months.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees.Ìý
³§±ð±ðÌýArticle 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-oneÌýposition numberÌýin the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgaryÌýPortal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • One time only in same departments, no rehire within one year
  • No service and no completion of probation

Work Schedule:ÌýArticle OP18 - AUPE Collective Agreement

  • Greater than 14 hours per week up to maximum of AUPE job family

Time Sheet:Ìý

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Not Eligible
  • Overtime paid at straight time up to daily or weekly maximum of job family and phase (Article 19 - AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Not EligibleÌý

Pension Eligibility:ÌýNot Eligible

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • No Entitlement (Except Bereavement)

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Not Eligible

Vacation:ÌýArticle OP29 - AUPE Collective Agreement

  • Full entitlement pro-rated on FTEÌý
  • Three weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID:ÌýSessional FT

¶Ù±ð´Ú¾±²Ô¾±³Ù¾±´Ç²Ô:ÌýEmployees funded from base operating dollars (Operating Employees) who are engaged to work for a specified period of employment of a recurring nature, not less than twenty (20) consecutive work days and not more than (12) twelve months during each year.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees.Ìý
³§±ð±ðÌýArticle 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-oneÌýposition numberÌýin the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requestedÌýand approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule:ÌýArticle OP18 - AUPE Collective Agreement

  • Greater than 20 work days but less than 12 months per year. 'Session' may change each year, determined by department
  • Maximum of AUPE job family
  • Minimum period of layoff is one month

Time Sheet:Ìý

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • When working appointment is greater than six months per year, participates in all group benefits during period of active work status.
  • Eligible to continue participation in Extended Health and Dental benefits during periods of sessional lay-off.
  • Not eligible to continue Life Insurance, Long Term Disability, Tuition Support benefits during periods of sessional lay-off.

Pension EligibilityÌýÌýÌýÌý

  • 728 hours/year or more - Mandatory
  • Less than 728 hours/year - Not eligible

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • Full EntitlementÌý

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Full entitlement pro-rated based on FTEÌý
  • 70% sick leave first 3 months
  • 100% sick leave after 3 months

Vacation:ÌýArticle OP29 - AUPE Collective Agreement

  • 3 weeks for 1 to 4 years of service
  • 4 weeks for 5 to 15 years of service
  • 5 weeks for 16 to 24 years of service
  • 6 weeks for 25 years of service and over
  • One-time bonus week after 8 years of service
  • Accrues semi-monthly from date of hire

Employee Type ID:ÌýSessional FT

¶Ù±ð´Ú¾±²Ô¾±³Ù¾±´Ç²Ô:ÌýEmployees funded from base operating dollars (Operating Employees) who are engaged to work for a specified period of employment of a recurring nature, not less than twenty (20) consecutive work days and not more than (12) twelve months during each year.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees.Ìý
³§±ð±ðÌýArticle 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-oneÌýposition numberÌýin the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requestedÌýand approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule:ÌýArticle OP18 - AUPE Collective Agreement

  • Greater than 20 work days but less than 12 months per year. 'Session' may change each year, determined by department
  • Maximum of AUPE job family
  • Minimum period of layoff is one month

Time Sheet:Ìý

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • When working appointment is greater than six months per year, participates in all group benefits during period of active work status.
  • Eligible to continue participation in Extended Health and Dental benefits during periods of sessional lay-off.
  • Not eligible to continue Life Insurance, Long Term Disability, Tuition Support benefits during periods of sessional lay-off.

Pension EligibilityÌýÌýÌýÌý

  • 728 hours/year or more - Mandatory
  • Less than 728 hours/year - Not eligible

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • Full EntitlementÌý

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Full entitlement pro-rated based on FTEÌý
  • 70% sick leave first 3 months
  • 100% sick leave after 3 months

Vacation:ÌýArticle OP29 - AUPE Collective Agreement

  • 3 weeks for 1 to 4 years of service
  • 4 weeks for 5 to 15 years of service
  • 5 weeks for 16 to 24 years of service
  • 6 weeks for 25 years of service and over
  • One-time bonus week after 8 years of service
  • Accrues semi-monthly from date of hire

Employee Type ID:ÌýFixed Term FT

¶Ù±ð´Ú¾±²Ô¾±³Ù¾±´Ç²Ô:ÌýEmployees who support research projects, Trustholders, or both, at the university for a specified period of up to five (5) years. May be renewed dependent upon length of research funding associated with the appointment.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees.Ìý
³§±ð±ðÌýArticle 1 – Definitions and Interpretations for more information.

Position Management:

  • Not assigned a one-to-oneÌýposition numberÌýin the HR SystemÌýexcept when the job has direct reporting relationships

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requestedÌýand approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Extensions do not require posting
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule:ÌýArticle FT18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet:Ìý

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Eligible
  • OvertimeÌý(Article 19 - AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Appointments six months or less – Not Eligible
  • Appointments greater than six months – Eligible for Full Benefits Plan

Pension Eligibility:

  • Appointments less than one year - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • Appointments six months or less - No Entitlements (except Bereavement)
  • Appointments greater than six months - Full Entitlement

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Appointments six months or less – No Entitlements
  • Appointments greater than six months - Full Entitlement
    • 70% sick leave first three months
    • 100% sick leave after three months

Vacation:ÌýArticle OP29 - AUPE Collective Agreement

  • Full Entitlement pro-rated based on length of term

    • 3 weeks for years 1 to 4
    • 4 weeks for years 5 to 15
    • 5 weeks for years 16 to 24
    • 6 weeks for years 25 and over
    • One-time bonus week after 8 years
    • Accrues semi-monthly from date of hire

Employee Type ID:ÌýFixed Term PT

¶Ù±ð´Ú¾±²Ô¾±³Ù¾±´Ç²Ô:ÌýEmployees who support research projects, Trustholders, or both, at the university for a specified period of up to five (5) years. May be renewed dependent upon length of research funding associated with the appointment.

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees.Ìý³§±ð±ðÌýArticle 1 – Definitions and Interpretations for more information.

Position Management:

  • Not assigned a one-to-oneÌýposition numberÌýin the HR SystemÌýexcept when the job has direct reporting relationships

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requestedÌýand approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Extensions do not require posting
  • Probation completed after six months or 500 hours (Article 17- Probationary Employee and Period)

Work Schedule:ÌýArticle FT18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet:Ìý

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Not Eligible
  • Overtime paid at straight time up to daily or weekly maximum of job family and phaseÌý(Article 19 - AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Appointments six months or less – Not Eligible
  • Appointments greater than six months – Eligible for Full Benefits PlanÌýifÌý0.4 FTE or greater
  • Cost sharing premiums for part-time employees as per article 35.06 of the AUPE Collective Agreement

Pension Eligibility:

  • Appointments less than one year - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Eligible
  • Between 14 and 29 hours per week - Optional
  • 30 hours per week or more - Mandatory

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • Appointments six months or less - No Entitlement (except Bereavement)
  • Appointments greater than six months - Full EntitlementÌýpro-rated based on FTE

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Appointments six months or less – No Entitlement
  • Appointments greater than six months - Full EntitlementÌýpro-rated based on FTE
    • 70% sick leave first three months
    • 100% sick leave after three months

Vacation:ÌýArticle FT29 - AUPE Collective Agreement

  • Full Entitlement pro-rated based on FTE and length of term

    • 3 weeks for years 1 to 4
    • 4 weeks for years 5 to 15
    • 5 weeks for years 16 to 24
    • 6 weeks for years 25 and over
    • One-time bonus week after 8 years
    • Accrues semi-monthly from date of hire

Employee Type ID:ÌýRPT

¶Ù±ð´Ú¾±²Ô¾±³Ù¾±´Ç²Ô:ÌýEmployees who are engaged to perform work on an irregular schedule. Such employees may work shifts up to the normal daily and weekly hours of work for their job family.

Can be hired as Operating Employees (when paid from base operating funds) or as Fixed Term Employees when paid from research project funds)

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees.Ìý³§±ð±ðÌýArticle 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-oneÌýposition numberÌýin the HR SystemÌýwhen funded from base operating
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requestedÌýand approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Probation completed after 500 hours (Article 17- Probationary Employee and Period)

Work Schedule:ÌýArticle OP18 for Operating EmployeesÌýorÌýFT18 for Fixed Term Employees - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet:Ìý

  • Hourly Employees – code positive time
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime paid for hours worked over daily or weekly maximum of job family and phase (Article 19 AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Not eligible for benefit plansÌý
  • 3% pay in lieu of benefits forÌý14 hours or greater per week

Pension Eligibility:

  • Not Eligible

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • No EntitlementÌý

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Accrues at 0.0384 hours of sick leave per hour worked to a maximum of 70 hours.

Vacation:Ìý

Article 28.02 Paid Holidays - AUPE Collective Agreement

  • Receives 5% stat pay on each cheque

Article OP29.07 and FT29.07 Vacations - AUPE Collective Agreement

  • Receives 6% vacation pay on each cheque

Employee Type ID:ÌýCasual

¶Ù±ð´Ú¾±²Ô¾±³Ù¾±´Ç²Ô:ÌýEmployees engaged to work shifts of three (3) hours or more to:

  • Replace an Employee absent from work for a period of less than twenty (20) consecutive work days (Replacement)
  • Augment the regular work force on no more than thirty (30) work days per calendar year (Augmentation).Ìý

Can be hired as Operating Employees (when paid from general operating funds) or as Fixed Term Employees when paid from research project funds)

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees. ³§±ð±ðÌýArticle 1 – Definitions and Interpretations for more information.

Position Management:ÌýAssigned a one-to-oneÌýposition numberÌýin the HR SystemÌýwhen funded from base operating

Recruitment Requirements:

  • Hired via the Casual AUPE - Hourly template in Template-Based Hire (TBH) form (located in theÌýmyUCalgary PortalÌýunderÌýMy Work)
  • Submission of a job profile not required
  • No posting required
  • No offer letter produced
  • Funding approval not required as approval of hourly time is done through the timesheet approval process

Work Schedule:ÌýArticle OP18 for Operating EmployeesÌýorÌýFT18 for Fixed Term Employees - AUPE Collective Agreement

  • Replacement - Less than 20 consecutive work days
  • Augmentation - No more than 30 shifts per calendar year
  • Premium (EXT) of 1.25 applies on shifts above the max (Article 1.02e)

Time Sheet:Ìý

  • Hourly Employees – code positive time
  • Shift is a minimum 3 hour to the maximum daily hours for the applicable AUPE job family
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime paid for hours worked over daily
    or weekly maximum of job family and phase (Article 19 - AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Not eligible

Pension Eligibility:

  • Not Eligible

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • No EntitlementÌý

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Not EligibleÌý

Vacation:Ìý

Article 28.02 Paid Holidays - AUPE Collective Agreement

  • Receives 5% stat pay on each cheque

Article OP29.07 and FT29.07 Vacations - AUPE Collective Agreement

  • Receives 6% vacation pay on each cheque

Employee Type ID:ÌýStudent Job

¶Ù±ð´Ú¾±²Ô¾±³Ù¾±´Ç²Ô:ÌýEmployees whose position duties fall in Phase I of a Job Family and are engaged to work no less than three (3) hours per shift, and no more than 22.5 hours per week.

Student Employees must be registered in one (1) Áù¾ÅÉ«Ìà course or more, or registered as a Graduate Student at the Áù¾ÅÉ«ÌÃ.

Can be hired as Operating Employees (when paid from general operating funds) or as Fixed Term Employees when paid from research project funds)

°Õ³ó±ðÌýAUPE Collective AgreementÌýguides the employment relationship for all AUPE employees. ³§±ð±ðÌýArticle 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-oneÌýposition numberÌýin the HR SystemÌýwhen funded from base operating

Recruitment Requirements:

  • Hired via the Student AUPE - Hourly template in the Template-Based Hire (TBH) form (located in theÌýmyUCalgary PortalÌýunderÌýMy work)
  • Submission of a job profile not required
  • No posting required
  • No offer letter produced
  • Funding approval not required as approval of hourly time is done through the timesheet approval process

Work Schedule:Ìý

  • No more than 22.5 hours per week
  • Premium (EXT) of 1.25 applies on shifts above the max
  • Weekly maximums don't apply between December 1 and January 15Ìý
    or between May 1 and September 15.

Time Sheet:Ìý

  • Hourly Employees – code positive time
  • Shift is a minimum three hour to the maximum daily hours for the applicable AUPE job family
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime paid for hours worked over daily or weekly maximum of job family and phase (Article 19 - AUPE Collective Agreement)

Benefits Eligibility:ÌýArticle 35 - AUPE Collective Agreement

  • Not eligible

Pension Eligibility:

  • Not Eligible

Special Leave Entitlements:ÌýArticle 31 - AUPE Collective Agreement

  • No EntitlementÌý

Sick Leave:ÌýArticle 30 - AUPE Collective Agreement

  • Not EligibleÌý

Vacation:Ìý

Article 28.02 Paid Holidays - AUPE Collective Agreement

  • Receives 5% stat pay on each cheque

Article OP29.07 and FT29.07 Vacations - AUPE Collective Agreement

  • Receives 6% vacation pay on each cheque